Exporting
Export Document... (⇧⌘E)
Exports the currently selected file. When you choose Export, a format selection sheet appears showing the available export formats for that file type.
Available Export Formats
| Format | Description | Availability |
|---|---|---|
| Original format — Translated | Modifies the original document, replacing source text with translations while preserving formatting, styles, and layout. | DOCX, XLSX, PPTX (only when original file is available via stored bookmark) |
| DOCX — Translated document | Creates a new Word document containing only the translated text as paragraphs. | All file types |
| DOCX — Bilingual table | Creates a new Word document with a three-column table: segment number, source text, and target text side by side. The header row shows the source and target language names. | All file types |
| PDF — Translated document | Creates a PDF containing only the translated text with optional header and footer on every page. You can optionally append the original source text after the translation. | All file types |
| PDF — Bilingual | Creates a PDF with a bilingual table showing segment numbers, source text, and target text side by side. Includes header and footer on every page. | All file types |
| CSV — Bilingual spreadsheet | CSV file with source and target columns. | All file types |
| TXT — Bilingual text | Plain text file with segment index, status, source text, and target text for each segment. | All file types |
| XLIFF — Bilingual exchange | Industry-standard XLIFF 1.2 bilingual file with source, target, and translation state per segment. | All file types |
Export Format Availability by Source File Type
| Source Type | Native | DOCX Translated | DOCX Bilingual | PDF Translated | PDF Bilingual | CSV | TXT | XLIFF |
|---|---|---|---|---|---|---|---|---|
| DOCX (with original) | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| XLSX (with original) | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| PPTX (with original) | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| — | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | |
| TXT / other | — | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Export File Naming Convention
Exported files are automatically named using the target language code. For translated exports the suffix is the target language (e.g., report_TR.docx, report_FR.pdf). For bilingual exports the suffix combines source and target codes (e.g., report_EN-TR.docx, report_ES-TR.pdf). You can always change the file name in the save dialog before writing.
The bilingual table DOCX is useful for review workflows — reviewers can see source and translation side by side in a Word document with professional formatting (Calibri font, blue-shaded header row, bordered table).
PDF Translated — Enhanced Export Preview
When you select PDF — Translated document and click Export, an enhanced preview sheet opens directly with a live PDF preview on the left and an options sidebar on the right. All changes update the preview in real time:
- Header text: Text displayed at the top of every page (e.g., translator name, registration number). Pre-filled from Settings defaults.
- Footer text: Text displayed at the bottom of every page (e.g., certification statement, date). Pre-filled from Settings defaults.
- Stamp / Signature Image: Attach a PNG, JPEG, or TIFF image (e.g., an official stamp, seal, or signature) that appears in the top-right corner of every generated page. Click "Select Image..." to browse, or remove the image with the delete button.
- Append Original PDF: Attach the original PDF file so its pages are appended after the translated content in the final document. Click "Select PDF..." to browse for a PDF file. The appended pages appear in the preview. Remove the attachment with the × button.
Click Save PDF to choose a save location and write the file, or Cancel to go back.
These options are especially useful for sworn translators (yeminli cevirmenler) who need to include their credentials, stamp, and the original document in certified translations.
Default values for header and footer text can be configured in Settings > Files > PDF Export Defaults so they are pre-filled every time you export.
PDF Bilingual — Export Preview
When you select PDF — Bilingual, header and footer options appear in the export format sheet. After clicking Export and choosing a save location, a preview sheet displays the generated bilingual PDF before saving. Click Save PDF to write the file to disk, or Cancel to go back.
Export XLIFF...
Exports the currently selected file as an XLIFF 1.2 bilingual document. A save panel appears where you can choose the destination. The exported file includes all segments with source text, target text, and translation state mapped to XLIFF 1.2 state values:
| Segment Status | XLIFF State |
|---|---|
| Untranslated | new |
| Draft | needs-translation |
| Translated | translated |
| Reviewed | needs-review-translation |
| Confirmed | signed-off |
| Locked | final |
Notes are preserved as <note> elements. The exported XLIFF file can be imported into any CAT tool that supports XLIFF 1.2.
Tip: XLIFF export is also available as one of the formats in the general Export Document... (⇧⌘E) sheet.
Export TMX...
Exports all Translation Memory entries to a TMX 1.4 file. The exported file uses the standard TMX XML format and can be imported into other CAT tools. The export includes all source/target text pairs with their language codes.